Notion: The Ultimate Multi-Tool for Your Small Business

screenshot from Notion.so with hand drawn team working together


I think I'm in love. Or maybe I'm just so tired of cobbling together multiple tools I'm willing to embrace the first slick platform I can customize to fit my needs...

Do you suffer from app overwhelm?

As nice as it is that we can connect different platforms with a few mouse clicks, maintaining all those connections can be a full-time job.

If you’re tired of managing multiple Zaps and webhooks to connect a herd of one-trick ponies, it might be time to consider Notion.

What It Does

Notion is a powerful, all-in-one tool for tackling just about every task on your to-do list.

  • Productivity/Task Management
  • Project Management
  • Customer Service
  • Client Portals
  • Team Management
  • Note Taking
  • Web Clipping
  • Marketing
  • CRM/Contact Management
  • Time Tracking
  • Billing

How it Works

As it says in their introduction video, “Notion is a single home for all your need to knows and need to dos displayed any way you need to see them.”

At its core, Notion is a user-friendly relational database with a highly customizable front-end that makes it easy for non-tech people to manage large amounts of data.

Unlike single use platforms that focus solely on project management, communication, or customer relationship management, Notion provides the recipes and ingredients for users to build tools to meet their unique needs.

For most people, that need is time tracking and project management, but the possibilities are unlimited.

  • Create content
  • Host an internal or public wiki
  • Manage a marketing campaign
  • Plan an event

Notion gives solos and micro-business owners the ability to “Capture thoughts, manage projects, or even run an entire company -- and do it exactly the way you want.”

That is what I like about them.

What Makes Notion Different

Most project or contact management platforms are geared towards teams. They may offer free or low-cost plans for solos, but those budget-friendly plans always come with limitations.

Not so with Notion.

All their plans include access to core features like unlimited pages and blocks, collaboration and link sharing, desktop, cloud, and mobile apps.

  • Text
  • Images
  • Audio
  • Video
  • Copy Tweets
  • Figma Drawings
  • Loom
  • Whimsical (Mind Maps)
  • Add Bookmarks
  • Embed Google Keep & Google Drive

You can customize the type of content, add filters and choose how you want to view it -- Kanban boards, tables, lists, or cards.

With an extensive library of templates and automations that cover just about every common use case, busy entrepreneurs can jump right in with little tech skill or effort.

Even better, most people can enjoy all the features and functionality they need on the free plan.

Save Lots of Money

ClickUp, Trello, Slack, Salesforce, Evernote. The list of apps the average micro-business owner uses to manage their business is crazy and expensive.

$4.99 here, $12.99 there, all those reasonable costs sound great when you see what they do, but what is the real cost if you need to MacGyver four or five of them to manage everything?

Notion’s free personal plan offers everything a cash strapped solopreneur needs to organize and manage every aspect of their business and all their home responsibilities.

If you have employees, Notion’s Team plan is very affordable $8 per month.

Save time, save money, save your sanity.

Low Learning Curve — Start Today!

The last thing you should know about Notion is that it works right out of the box.

One of the biggest challenges I had looking for a contact manager was that most of the platforms make customization difficult if not outright impossible.

Instead of making you start from scratch or wade into unfamiliar backend code, Notion gives you tools and templates you can use or easily adapt to your needs.

Most of the templates come with how-to videos, and if you need something more specialized, there are dozens of YouTube channels from dedicated users.

One of my favorites, Jerad Hill from The Notion Pro, provides incredible templates with easy-to-follow instructions for how to customize or build your own.

Whether you’re looking for a simple click-and-go tool or a customized solution, Notion is a fantastic, affordable multi-tool that will suit the needs and budgets of almost any business.

If you're tired of struggling with less than optimal tools, take a look at Notion. You may just find the perfect solution to most of your productivity challenges. 

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